The Rainbow Circles is an LGBTQ+-centered mental health and wellness nonprofit based in Fort Collins, Colorado. We provide therapy, coaching, and wellness programs in person and virtually throughout Colorado, and we're committed to meeting every client exactly as they are. Newly established as a 501(c)(3), we're building the infrastructure to support our growing clinical team with care, clarity, and compliance.

About the Role

We're hiring our very first HR Generalist — a foundational role for our organization. You'll lead a significant operational milestone: converting our team of therapists from 1099 independent contractors to W2 employees. This means you'll build our HR function essentially from the ground up, including setting up and running payroll, establishing compliant employment practices, and becoming the go-to person for employee and contractor relations. This is an ideal role for someone who enjoys building systems and processes rather than just maintaining them, and who wants their work to directly support mental health providers serving the LGBTQ+ community. This role might also be ideal for folks who need a highly-flexibly work-from-home option to support disabilities or other barriers.

Role Scope & Compensation:

• 1099 Contractor, Part-time, 5-10 hours/week (max 50 hrs/month)

• Compensation based on profit sharing model, all administrative work compensated at $30/hr

What You'll Do

1099-to-W2 Conversion

• Lead the end-to-end process of transitioning current 1099 contractor therapists needing to transition to W2 employees, including timeline planning, communication, and documentation

• Lead the end-to-end process of transitioning current 1099 contractor therapists needing to stay as 1099 contractors, ensuring contractors are in compliance with legal limitations

• Ensure worker classification decisions and the conversion process comply with federal (IRS, DOL) and Colorado state requirements

• Draft and manage offer letters, employment agreements, and onboarding paperwork for converted staff

• Coordinate with leadership and, as needed, outside counsel or accounting support on the legal and tax implications of the transition

Payroll

• Select, set up, and administer a payroll system (or manage an existing payroll provider/PEO relationship)

• Process payroll accurately and on schedule, including tax withholdings, benefits deductions, and garnishments if applicable

• Ensure compliance with federal, Colorado state, and local wage and hour laws (including Colorado's wage payment requirements and the Colorado Overtime and Minimum Pay Standards Order)

• Maintain accurate payroll records and reconcile with accounting/finance

Compliance

• Build and maintain compliant HR policies, an employee handbook, and required workplace postings

• Work with leadership and board members to ensure compliance with current internal policies, including creating Performance Improvement Plans for W2 employees, and handling potential firing or cancelling of 1099 contracts.

• Ensure compliance with applicable employment laws (FLSA, FMLA if applicable, ADA, Colorado-specific laws such as the Healthy Families and Workplaces Act and Equal Pay for Equal Work Act, etc.)

• Manage required benefits administration and compliance (health insurance, retirement plans, workers' compensation, unemployment insurance) as offerings are established or required

• Maintain accurate, compliant personnel files and I-9/E-Verify documentation

• Stay current on changes to employment law and proactively flag risk to leadership

Employee Relations

• Serve as the primary point of contact for employee questions, concerns, and conflict resolution

• Support managers and staff through performance conversations, accommodations requests, and workplace concerns

• Help shape a culture that reflects the organization's values as it transitions from a contractor-based to an employee-based model

• Lead onboarding and offboarding processes (hiring and firing), as well as searching for candidates for clinical and administrative roles

HR Infrastructure

• Coordinate with Board to establish foundational HR systems, templates, and workflows 

• Recommend and implement an HRIS or similar system appropriate for a small nonprofit

• Partner with leadership on compensation structure, job descriptions, and org design as the team grows

Technology Maintenance

• Ensure current and future employees, contractors, and board members have access to our technology suites, including Google Workspace, SimplePractice, and Quo

• Maintain Super Admin access to all technology platforms, including fielding questions, troubleshooting, and resolving AI or security related issues

• Converting our Quo users to Google Voice 

What You Bring

• 2+ years of HR generalist experience, with hands-on experience running payroll

• Direct experience with 1099-to-W2 conversions or worker classification projects (strongly preferred)

• Solid working knowledge of Colorado employment law, or a demonstrated ability to get up to speed quickly

• Comfort building processes from scratch in a small, resource-conscious organization

• Strong discretion and judgment handling sensitive employee and compliance matters

• Excellent communication skills and a collaborative, people-first approach

• Ability to learn quickly and navigate technology systems

• Alignment with and genuine commitment to serving the LGBTQ+ community

Nice to have:

• PHR/SHRM-CP certification or equivalent

• Experience in a healthcare, mental health, or clinical services setting

• Experience setting up HR functions at an early-stage nonprofit or small business

Send your resume and cover letter to operations@therainbowcircles.org to get started!

The Rainbow Circles is an LGBTQ+-centered mental health and wellness nonprofit based in Fort Collins, Colorado. We provide therapy, coaching, and wellness programs in person and virtually throughout Colorado, and we're committed to meeting every client exactly as they are. Newly established as a 501(c)(3), we're building the infrastructure to support our growing clinical team with care, clarity, and compliance.

About the Role

We're hiring a Billing & Credentialing Lead — a foundational role for our organization. You'll lead all billing and credentialing responsibilities, including submitting claims, following up on denied claims, and ensuring our clinicians are properly credentialed with insurances. This is an ideal role for someone who enjoys maintaining ongoing systems, attending to minute details, and who wants their work to directly support mental health providers serving the LGBTQ+ community. This role might also be ideal for folks who need a highly-flexibly work-from-home option to support disabilities or other barriers.

Role Scope & Compensation:

• Part-time, 10 hours/week

• Compensation based on profit sharing model, all administrative work compensated at $30/hr

What You'll Do

Billing

• Ensure claims are properly coded and submitted to insurance in a timely manner

• Investigate denied claims to ensure corrections are made either on the organization side or the insurance side

• Charge client credit cards for clinicians who don’t handle this themselves

• Notify clinicians of sessions with no-notes/unsigned notes beyond policy deadlines

Credentialing

• Maintain proper record keeping with insurances, including timely attestations and organization information

• Investigate insurances to potentially be panelled with to better support community access

• Ensure clinician credentialing and contracting with insurances: Aetna, BCBS/Anthem, Kaiser, Colorado Medicaid, Medicare, Cigna, and United

What You Bring

• 2+ years of billing and credentialing experience with insurance companies in the mental health field

• Comfort building processes from scratch in a small, resource-conscious organization

• Strong discretion and judgment handling sensitive employee and compliance matters

• Excellent communication skills and a collaborative, people-first approach

• Alignment with and genuine commitment to serving the LGBTQ+ community

Nice to have:

• Experience in a healthcare, mental health, or clinical services setting

Send your resume and cover letter to operations@therainbowcircles.org to get started!

The Rainbow Circles is an LGBTQ+-centered mental health and wellness nonprofit based in Fort Collins, Colorado. We provide therapy, coaching, and wellness programs in person and virtually throughout Colorado, and we're committed to meeting every client exactly as they are. Newly established as a 501(c)(3), we're building the infrastructure to support our growing clinical team with care, clarity, and compliance.

About the Role

We're looking to fill a recently vacated seat on our board for Secretary. The secretary is responsible for keeping board minutes, documents meeting attendance, and ensures the organization has systems to remain compliant with relevant laws.

Role Scope & Compensation:

• Attending board meetings, generally no more than once every 2 months

• Keeping minutes, documenting attendance

• Ensuring organization has systems to remain compliant with relevant laws

• Compensation based on profit sharing model, all administrative work compensated at $30/hr

What You Bring

• Strong discretion and judgment handling sensitive employee and compliance matters

• Excellent communication skills and a collaborative, people-first approach

• Alignment with and genuine commitment to serving the LGBTQ+ community

Nice to have:

• Prior board experience for non-profit organizations

Send your resume and cover letter to operations@therainbowcircles.org to get started!

We're seeking licensed and pre-licensed clinicians who want to join our community. We're not accepting internship applications at this time, but will be soon.

We're particularly excited about:

• Clinicians who want to work in-person in Fort Collins

• Play therapists (current or aspiring) — we have a dedicated play therapy space and offer Registered Play Therapist (RPT) supervision

• Therapists who work with parents or older adults

• People with marketing or fundraising experience

• Anyone interested in operational work. Our billing, intake, and community outreach teams all have room.

Passionate about something else? Our people shape our culture and the work we do. If you have a passion that's values-aligned and you don't see it here, bring it anyway. Some of the best things we do started because someone showed up excited about something we hadn't thought of yet.

Two ways to work with us

Build with us

You see clients through TRC, contribute to our operational teams, and help shape where we're going. You're part of the ecosystem, bringing your clinical skills and your other passions to both the work and the organization. This is for people who want to be reflected and embedded in what we're building.

Add clinical work without the overhead

Maybe you have a private practice but insurance billing is a headache. Join us to see clients in an affirming setting with insurance you don't currently accept, while keeping your other clients separate if you want. Our billing team handles the credentialing process, manages claims, and communicates with insurers for you, including when things get complicated and claims get denied. 

You bring the clinical skills. We handle the logistics.

TRC is primarily a mental health practice, and clinical work is at the center of what we do. But we've always believed that healing doesn't only happen in a therapy room. We've worked with coaches, nutritionists, and wellness practitioners whose values align with ours, and we're interested in growing those relationships thoughtfully.

If you're a coach, healer, or practitioner in a related field and you're curious about what working together could look like, we'd love to talk.